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4040 North Fairfax Drive

  Moving Policy

IMPORTANT - Please provide 48 hour notification to the Management Office at (703) 527-1212 when moving bulky materials, office furniture or equipment in or out of the building.

All such movement must be pre-arranged with the Management Office and will be subject to Management's approval.

When moving furniture or equipment please provide the Management Office with a letter stating the date and time of the move. If it involves the utilization of a professional moving company, then you must also provide the Management Office with a Certificate of Insurance for the moving company.

During the following hours, NO elevators are available for moving furniture and equipment:

  • 8:00 AM - 6:00 PM

All such movement must be pre-arranged with the Management Office. All of the following will be subject to Management’s approval:

  • Time of delivery or movement
  • Method of movement
  • Routing of movement

Penzance shall not be liable for injury or damages to any person or property involved as a result of tenant deliveries or move-ins.

Two and four wheel dollies, carts or other type conveyances (with the exception of baby buggies and wheel chairs) must be taken into the freight elevator only. Only packages, cartons or other items that can be carried by hand may be transported on passenger elevators.

Materials that can cause discomfort inconvenience or damage (such as open paint cans) should not be carried on passenger elevators even though they are carried by hand.

All dollies and conveyances of materials, supplies or equipment will be entered through the loading dock and transported via the service hallway to the freight elevator.

The tenant will be responsible for ensuring that the building lobby floors (including carpeting, tile, marble and wood) are protected during the move.

Any move-ins or outs after building hours, during holidays or on weekends must be attended by a Building Engineer at the tenants' expense.

Moving Company Requirements

All moving companies must provide property management with a certificate of insurance (COI) as evidence of:

CFO AV 4040 Beneficiary, LLC
Penzance Management, LLC

Penzance shall not be liable for injury or damages to any person or property involved as a result of tenant deliveries or move-ins.

Building Management will inspect your move-in route to your suite before and after you move. We suggest that your move coordinator attend the walkthrough.

Tenants are responsible for their moving company by:

  • Scheduling arrivals and departures
  • Supervising help
  • Providing access to restrooms
  • Making repairs to building damages and/or reimbursement for costs
  • Removing all packing materials
  • Requiring placement of rigid boarding over the pathway to and from the elevators and office.
  • Protecting wall corners with shields
  • Keeping elevators padded
  • Using established service routes and access doors
  • Prohibiting the use of the main lobby without special approval and preparation
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